Bylaws of the DFWCG
ARTICLE I – NAME
The name of this organization is DFW Costumers’ Guild. It also refers to itself as “DFWCG”.
ARTICLE II – DEFINITIONS
a) Organization refers to DFW Costumers’ Guild.
b) Organization refers to the Association, if it were not incorporated. Clauses regarding the Association, shown in italics, become active if we incorporate.
c) State refers to “The State of Texas”.
ARTICLE III – LOCATION
The mailing address of the Organization shall be that of the Treasurer. If this is outside the state of Texas, a ‘resident agent’ in Texas shall be appointed to handle legal correspondence with the
ARTICLE IV – PURPOSES AND LIMITATIONS
The primary function of the Organization is to actively promote the advancement of the knowledge and skills of its members and to facilitate communication among individuals engaged in all aspects of design and production in the costuming arts. This is a not-for-profit organization
organized and operated exclusively for fellowship, contact among members and educational purposes, and in furtherance thereof for no other purpose shall:
a) Disseminate information about aesthetic and technological developments in the costuming arts;
b) Participate in local and regional projects, programs, conferences, expositions, research, symposia;
c) Participate in local costuming and living history events;
d) Promote research, education, training, innovation and creativity in the costuming arts;
e) Advocate safe efficient and ethical practices in the costuming arts and work in cooperation with allied organizations to ensure that the interests of the members of the Organization are represented locally and regionally;
ARTICLE V – MEMBERS AND DUES
SECTION 1 – MEMBERS
Membership in the Organization is open to all individuals who subscribe to these bylaws. The officers shall define the membership classes.
SECTION 2 – DUES
The officers of the Organization may assess dues for each class of membership, as they are established, with the approval of the majority of the members voting. Dues are payable annually.
ARTICLE VI – MEMBERSHIP MEETINGS
a) The semiannual meetings of the Organization shall be held at a place designated by the officers of the Organization, within the fiscal year, for the election of officers and transaction of such business as may come before the meeting. Written notice of the place and time of the semiannual meetings shall be given by the Secretary to each member,
either personally, by mail, or by electronic communication, not less than thirty (30) days before the meeting.
b) Special meetings of the members of the Organization may be called at any time by the President of the Organization, or by a majority of the Executive Committee, upon a filing by five percent (5%) of the membership with the Secretary of a written request for such a
meeting. Upon the calling of any special meeting, the Secretary shall give notice of such special meeting to each member, either personally, by mail, or by electronic communication, not less than thirty (30) days before the meeting.
c) At all meetings, those present shall constitute a quorum.
d) All questions except the amendment of the Bylaws, and other matters specially regulated, shall be determined by a majority of votes cast.
ARTICLE VII – OFFICERS
a) Elections – The officers of the Organization shall be elected annually in the month of April. Any officer may be removed at any time by an affirmative vote of two-thirds (2/3) of the membership. Vacancies among the officers shall be filled by appointment by a majority of the remaining officers.
b) Officers and Duties:
1) President – Duties include presiding at meetings, creating the agenda for business meetings and taking general charge of the activities of the Organization.
2) Vice-President – Duties include taking general charge of organization events and event planning, and assisting the President in the furtherance of the President’s duties. In the event of the absence of the President, the Vice-President shall assume the duties of the President.
3) Treasurer – Duties include maintaining the funds of the Association in good order and security. The Treasurer shall receive all monies payable to the association; deposit them in such bank as approved by the officers, and make payments as approved by the officers. The Treasurer shall maintain proper books and records showing receipts and expenditures on behalf of the Association. The Treasurer shall handle the filing of all financial reports of the Association.
4) Secretary – Duties include notifying the members of meetings; taking minutes at the meetings and publishing minutes to website; creating materials such as business cards, fliers, etc., retaining hard copy archives of Association records; and, with Treasurer, providing new member orientation.
c) Term – The term for officers shall be one year, beginning at the summer business meeting of the year in which the balloting was completed, and will continue until such time of the summer business meeting one year hence.
ARTICLE VIII – EXECUTIVE COMMITTEE
The Executive Committee shall consist of the officers of the Association and others appointed by the officers to perform specific organizational tasks.
ARTICLE IX – FISCAL YEAR
The fiscal year of the Association shall be January 1 through December 31 of each year.
ARTICLE X – AMENDMENTS
The Bylaws of the Association may be altered, amended, or repealed at any meeting of the members of the Association by a two-thirds (2/3) majority vote of all the members represented either in person or by proxy, provided that the proposed action is inserted in the notice of the
meeting and that the notice is delivered to each member, either personally, by email, or by electronic communication, not less than thirty (30) days before the meeting.
ARTICLE XI – DISSOLUTION
In the event of the dissolution of the Organization, all assets remaining after payment of all obligations shall be distributed exclusively for educational purposes to organizations organized for such purposes and exempt from Federal Income Tax under provision of Section 501© of the
Internal Revenue Code, as amended.